Overview

Scheduling Coordinator

Based in the heart of Dublin’s Silicon Docks (Dublin 2), our client has been at the forefront in changing the internet and online technologies as we know it.

They require a Scheduling Coordinator with 3+ years of executive scheduling, and project management or event planning experience in a fast-paced environment.

Joining on an 11-month contract, the successful candidate you will play an integral part in testing a new administrative program for our client from within an internal organization.

Job Reference: BBBH 19532

What will Scheduling Coordinator do?

  • Perform administrative tasks in a timely manner with attention to detail and a positive attitude, with a primary focus on high volume calendar management (conduct calendar analysis, make recommendations, execute scheduling) for 7 to 10 people (“partners”) across multiple time zones and locations
  • Partner closely with people you support as well as the team’s Administrative Business
  • Partners to align calendars with individual and organizational priorities and communicate information to help the business run smoothly
  • Track work and ensure efficient workflow
  • Interface with staff in a friendly and professional manner, including communication with partners on expected completion of tasks and informing partners of scope of responsibilities when needed
  • Daily calendar management to create a conflict-free schedule
  • Detailed and strategic time management for partners
  • Overhaul of calendars to help partners be more effective
  • Alignment of partners’ calendars with individual and organization priorities
  • Scheduling of meetings across locations and with internal or external partners
  • Organization and execution of meeting agendas for partners while traveling
  • Act as communication liaison to represent people you support in larger scheduling requests
  • Provide support for events (summits, offsites, large team meetings, team dinners, tech talks)
  • Serve as a resource on internal policies for people you support
  • Travel support (researching flights, accommodations, ground transportation, and locations for business meals)
  • Task management of ad hoc requests (assistance with projects, resolving urgent calendar issues, helping a peer)
  • Provide input into workload; adjust partner assignments and share work with peers as needed
  • Build efficiency and effectiveness into existing operations; help define new operational strategies and tools

What does the Ideal Candidate look like?

  • 3+ years of executive scheduling, and project management or event planning experience in a fast-paced environment
  • Experience working with gSuite products (Gmail, calendar, drive, etc.)

Benefits?

  • 25 days paid holidays plus bank holidays.
  • Tax Saver Travel tickets
  • Bike to work scheme.
  • Employee referral scheme

Still interested in this opportunity?
Submit your CV (in a Microsoft Word format) today!

OR

Perhaps this role didn’t fully fit your criteria, not to worry – we have many similar roles advertised on our website – www.allenrec.com

Please don’t hesitate to contact any of our team with any questions you may have on Email: or Phone: +353 1 6694040

    Job Application Form

    Job ID (required)

    Name (required)

    Email (required)

    Cover Letter

    Upload Your CV

    Data Protection

    This form collects your details above so we can contact you back in relation to your application. Please see our privacy policy for more information.